Welcome to the HPC Help Desk Video Series Mini-Course,
Submitting an Information Assurance Training Certificate to pIE.
This video will walk you through the steps of
compressing, digitally signing and submitting your annual
Cyber Awareness Challenge completion certificate
to the pIE database.
This instructional video is designed for users who already have
an approved pIE account and have the HPCMP Kerberos kit
installed on their local workstation.
If you are submitting an IA certificate as part of an application
for a pIE account, please see our video,
"Getting an Account,"
available at the centers.HPC.mil website.
In the link to supplemental materials accompanying this video,
you will find a Job Aid
that includes all the URLs, phone numbers and email contacts
referenced in this presentation.
When you see this graphic and hear this sound,
it means the information
is contained in the accompanying Job Aid.
All HPCMP users are required to complete
annual Information Assurance training
known as the Cyber Awareness Challenge.
Until recently, users would email a copy of the completion
certificate to their Service Agency Approval Authority or S/AAA.
Now you are responsible for signing and uploading
the certificate to the pIE database yourself.
This online course is available through several sources,
and while they all have identical content,
some organizations may impose additional requirements.
Check with your security specialist
to access the proper training location.
Once you have completed your mandatory Cyber Awareness
training, save your completed certificate
as a PDF file and place it somewhere you will remember.
Using Adobe Reader, open the certificate file.
If you see the yellow protected view banner near the top,
click on "Enable All Features,"
then select "More Tools" and select "Open" under "Certificates."
Next, select "Digitally Sign" near the top.
A popup window will appear describing how to click and drag
a signature box on the certificate.
Click on "OK" to close the dialog box
and draw a signature box
next to your name on the certificate.
When you release the mouse, another popup
will appear with your credentials.
Ensure that your certificate is not expired, and select "Continue."
Select "Sign."
You will be asked to save the document.
You should change the filename indicating it is signed,
and then choose a location to save your certificate.
An ActivClient login screen will pop up,
Enter your pin and click. "OK."
Your digital signature will appear on the certificate
If you see this error message, disregard it.
When you are ready to upload your certificate to pIE.
Navigate to where you saved
your Cyber Awareness training certificate,
and check the size of the file.
If your file is larger than one megabyte,
you will need to compress your file to make it smaller.
Skip this step If it is less than one megabyte.
If your file is too large, you can first
try the "Reduce File Size" option
from the file menu.
You will be prompted to save the file.
Check the file size again.
If it is still greater than one megabyte,
we can use an online tool to reduce file size.
To compress your file, go to this website.
Follow the directions on the screen
and either drag and drop your .pdf file
within the dotted line area or choose "Select A File."
Browse to your file and then click "Open."
From the next screen, choose "High" and select "Compress."
Once the file has compressed successfully,
you will need to download it.
Choose where you would like to download the file.
Navigate to the pIE Account Application page at this URL.
Accept the terms and conditions
and proceed through the OpenID authentication process.
Once back at the pEI homepage,
click on the "User Information Environment"
and slide down to 'Upload IA Training Certificate."
Next, select "Choose File" and navigate
to where you saved your signed certificate.
Select it, then select "Open."
This will upload your document.
Select "Submit" to finalize the process.
You should see a green banner
indicating the file
was successfully uploaded.
Your S/AAA must approve your certificate
before your pIE account is updated.
If everything is in order, you will receive an email
with the following information, confirming
the certificate is now on file.
If the certificate is rejected,
you will receive an email like this with an explanation.
You should contact your S/AAA
for instructions on how to correct the certificate
and resubmit.
Please note that
this email is a system generated document
and you cannot respond to it.
Contact your S/AAA directly.
Thank you for taking the time
to view this instructional video.
If you have any questions,
please contact the
HPC Help Desk at the phone number shown here,
or by email at help@helpdesk.hpc.mil
All of the URL and email addresses
referenced in this presentation
are available on the accompanying Job Aid.