Data Removal at Account Closure

BC Project: FY13-02
Date of Policy: 24 Feb 2014
Last Updated: 26 Apr 2018 (see Revision Log)

This policy covers the disposition or removal of user data when the HPCMP user's account is closed at one or more DSRC systems.

At the time a user's account is closed, the user’s access to that account will be disabled.

The user and the Principal Investigator (PI) are responsible for making arrangements for the disposition of the data prior to account deactivation. The user may request special assistance or specific exemptions or extensions, based on such criteria as availability of resources, technical difficulties or other special needs. If the user does not request any assistance, then the respective center will promptly contact the user, the PI of the project, and the responsible S/AAA to determine the proposed disposition of the user’s data. If the center is unable to reach the aforementioned individuals, or if the contacted person(s) does not respond before the account is deactivated, the user’s non-archived home directory data will be moved to archive storage and one of the following two cases must hold:

a) User has an account at another HPCMP center. Then, the user, the PI of the project or responsible S/AAA, as appropriate, has one year to arrange to move the data from the archive to the HPCMP Center where they have an active account. After this time period has expired, the center may delete the user's data.

b) User does not have an account at another HPCMP center. Then, the user, the PI of the project, or responsible S/AAA, as appropriate, has one year to arrange to retrieve the data from the HPCMP resources. After this time of period has expired, the center may delete the user's data.

All data disposition actions will be performed as specified in the HPCMP Policy for Protection and Transfer of User Data. Following the disposition of the user‘s data, the user account will be removed from the system.

In special cases such as but not limited to, security incidents or HPCMP resource abuse, access to a user account and/or user data may be immediately prohibited or deleted as appropriate for the circumstances as judged by the center or HPCMP

Please note the following. Exceptions to this general data disposition policy can and will be made as necessary within the ability of the center to fulfill such requests, given reasonable justification as judged by the center. Also, contracts requiring data maintenance beyond the conditions of the data disposition policy cannot be accommodated by the center if the center is not a signatory to the contract. Such contracts may be considered when exceptions are requested.


Revision Log
Date Revision
26 Apr 2018BC Team Audit
23 Jun 2016BC Team Audit